Privacy Policy

Tech Pair Limited, registered in Scotland and trading as “Tech Pair”, is committed to protecting your personal data and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable data protection laws.

This Privacy Policy explains how we collect, use, share, and protect your personal data when you interact with us — including when you visit our website, register with us as a candidate or client, request resources such as our Salary Guide, or engage with our recruitment services.

2. What Personal Data We Collect

The type of personal data we collect will depend on your interaction with us.

Candidates / Job Seekers

• Full name, address, email and phone number
• CV, employment history, education and qualifications
• Job preferences, skills and salary expectations
• Right-to-work documentation, where required
• References and referee contact details, where provided
• Interview notes, feedback and communications
• Criminal record declarations, only where relevant and legally required
• Diversity data, only where provided and where appropriate

Important: You should only provide sensitive personal data, such as criminal record details or diversity information, where requested and relevant. Where we require sensitive personal data, we will only process it where permitted under UK GDPR and the Data Protection Act 2018.

Clients / Hiring Companies

• Contact details of relevant individuals
• Job specifications and hiring criteria
• Business invoicing and payment information
• Communications, meeting notes and service history

Suppliers and Service Providers

• Contact details and business information
• Bank and payment details
• Contractual and invoicing information

Website Visitors

• IP address, browser type, device information and usage data
• Website interaction data, such as pages visited, time spent and click activity
• Cookies and tracking data — see section 11

Salary Guide / Resource Requests

• Name and email address
• Candidate or Hiring Manager status
• Phone number, optional
• Salary details, optional
• Notes or comments, optional

We do not knowingly collect or process personal data relating to anyone under 16.

4. Purpose and Legal Basis for Processing

We process your personal data for the purposes below. Under UK GDPR, we must have a lawful basis for each processing activity. In some cases, we may rely on more than one lawful basis depending on context.

A) To Provide Recruitment Services — Candidates

Purpose: To assess your suitability for roles, represent you to clients, manage interviews and support placement.

Lawful basis: Contractual necessity under Article 6(1)(b) and legitimate interests under Article 6(1)(f).

B) To Provide Recruitment Services — Clients / Hiring Managers

Purpose: To support hiring requirements, provide candidate shortlists and manage recruitment processes.

Lawful basis: Contractual necessity under Article 6(1)(b) and legitimate interests under Article 6(1)(f).

C) To Respond to Enquiries and Website Contact Forms

Purpose: To respond to enquiries, answer questions and provide requested information.

Lawful basis: Legitimate interests under Article 6(1)(f) and contractual necessity under Article 6(1)(b), where relevant.

D) To Send Requested Resources

Purpose: To send you resources you have requested, such as a salary guide, and to respond to your enquiry.

Lawful basis: Legitimate interests under Article 6(1)(f) and contractual necessity under Article 6(1)(b), where applicable.

E) Marketing and Insights — Optional

Purpose: To send you relevant market updates, salary insights, podcast content, hiring updates and recruitment communications.

Lawful basis: Consent under Article 6(1)(a), where you have opted in, or legitimate interests under Article 6(1)(f) in limited business-to-business contexts where permitted by PECR.

You may opt out of marketing at any time — see section 10.

F) Compliance with Legal Obligations

Purpose: To comply with legal and regulatory requirements, such as employment law, tax law and right-to-work checks where required.

Lawful basis: Legal obligation under Article 6(1)(c) and substantial public interest or employment law obligations where relevant for certain sensitive data.

G) Website Performance, Analytics and Security

Purpose: To maintain website performance, protect against misuse and understand visitor behaviour.

Lawful basis: Legitimate interests under Article 6(1)(f) for security and performance, and consent under Article 6(1)(a) for non-essential cookies and analytics tools.

6. Who We Share Your Data With

We do not sell your personal data.

We may share personal data with:

Clients / Employers

Where you are being considered for a role, we may share relevant candidate information with the hiring organisation. We will not share your details without a lawful basis and, where appropriate, your knowledge and agreement.

Service Providers

We may share personal data with third-party suppliers who support our operations, such as:

• website hosting providers
• email and communication tools
• CRM and candidate tracking systems
• cloud storage and document management systems
• analytics providers

All third parties must process your data securely and only under our instructions.

Legal and Regulatory Authorities

We may share information where required by law or to protect legal rights.

8. Data Retention — How Long We Keep Your Data

We retain personal data only as long as necessary for the purposes collected and in line with legal and regulatory obligations.

Candidates

We typically retain candidate data for up to 24 months from the last meaningful contact, unless you request deletion earlier or we need to retain it for legal or dispute purposes.

Clients / Hiring Managers

We typically retain client contact data for up to 24 months from the last meaningful interaction.

Website Enquiries / Salary Guide Requests

We typically retain enquiry data for up to 12 months, unless it becomes part of an ongoing candidate or client relationship.

Marketing Lists

We retain marketing contact data until you unsubscribe or withdraw consent.

You may request deletion of your data at any time, subject to legal requirements.

10. Marketing Communications and Your Choices — PECR

We comply with the Privacy and Electronic Communications Regulations — PECR.

Where we send marketing communications, we will do so only where:

• you have provided consent, meaning you have opted in; or
• we are permitted to contact you under applicable business-to-business rules and you have not objected.

You can opt out at any time by clicking the unsubscribe link in emails or contacting us at info@techpair.co.uk.

12. Your Rights Under UK GDPR

You have the right to:

• access the personal data we hold about you;
• request correction of inaccurate or incomplete data;
• request deletion of your data, also known as the “right to be forgotten”;
• request restriction of processing;
• object to processing where we rely on legitimate interests;
• withdraw consent at any time, where processing is based on consent; and
• request data portability, where applicable.

To exercise your rights, contact us at info@techpair.co.uk.

14. Third Party Links

Our website may include links to third-party websites, such as LinkedIn, Spotify or Apple Podcasts. We are not responsible for their privacy practices. Please review their policies separately.